Meeting Minutes | Fundraisers for Auchtergaven School (FAS)

The trim trail has been delivered and is waiting to be installed. Alastair Christie will liaise directly with the school regarding the installation of the trim trail. Once installed a risk assessment should be carried out by PKC Health and Safety Officer.

An opening ceremony was discussed – possibly to be held on a Friday morning?

Photos should be taken and provided to the Perthshire Advertiser for some publicity.

Initially a rota will be used by the school so that each class gets a fair share of the trail.

OFFICE BEARERS OF FAS

It was agreed that current office bearers would continue for this academic year.

FUTURE ACTIVITIES

The following activities were agreed by the group:

Halloween Disco 29^th October

Bingo Tea 2^nd February

Auchtergavens Got Talent 27^th May

Summer Fete 12^th June

The possibility of providing some kind of personalised Christmas gift or something to be sold at the fete was discussed.

There will be no Valentines Disco, Christmas Hampers or Ceilidh.

Action Points: Geoff to check dates of discos with Paul.

Louise to complete let forms.

SPEND

Spending agreed by the group:

Books for school library £150

P7 leaving event £100

£500 for a workshop event at the school, possibly during Scottish Week.

Action Point: A wish list to be supplied by the school for the next meeting.

COMMUNICATIONS

It was felt that the group is communicating much better with parents and pupils regarding our activities, but we could do with more volunteers. It was agreed that we could try to recruit some parents at the open evening on Monday 20^th September.

Action Points: Geoff to design flyer/poster and slide show of photos for open evening.

Louise to continue providing updates for get together time and newsletters.

HALLOWEEN DISCO (6.15 – 7.15pm & 7.30 – 8.30pm)

Volunteers:

Geoff, Louise, Jane, Sam, Harry, Suzanne (1^st disco only), Dawn, Liz

Action Points: Geoff to design flyers and posters and to organise games.

Sam & Louise to organise tuck.

Dawn to organise cake decorating.

12 prizes needed.

Risk assessment required.

Rota required, 20 mins per area.

NEXT MEETING: MONDAY 25^TH OCTOBER, 7.30PM, BANKFOOT INN

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Categories Diary Dates, Meeting Minutes

Meeting Minutes – 31 May 2010

1 Jun

Word file here: FAS Minutes 31 May 2010

Present:

FAS MEETING 31st MAY 2010

MINUTES

Present:

Geoff Johnson
Liz Dow
Sam Ritchie
Harry Davison
Dawn Fergusson
Suzanne Crichton
Louise Cresswell
Meg Neilson
Jane Pasteur

PROPOSAL FOR BETTER ORGANISATION OF EVENTS

2 organisers assigned in advance per event, responsible for all aspects including a rota of helpers.

FUTURE POST HOLDERS OF FAS

Geoff stated that he would like to stand down from the post of Chair if there is someone else who would like to take the opportunity.

AUCHTERGAVEN’S GOT TALENT

It was agreed by all that the changes to the format of the event worked well. Lots of children took the opportunity to perform, they were all very supportive of each other and all had a good time. Over £240 profit was made. The shortened length worked well. 3 slips from the pupil’s worry box regarding the cost of entry (£1.50) were discussed.

Things to remember next time:

Mrs Dean has requested a rota to be posted detailing the names and responsibilities of helpers.
No food allowed in the gym hall.
Pick some winning performers.
Need someone on the door so that we can get in to set up beforehand.
Holding a Parent Forum meeting at the same time didn’t work so well – perhaps parent contact evenings might be better?

NURSERY GRANT APPLICATION

The grant application is on hold pending a meeting on 9^th June with a Health and Safety Officer from PKC, Mrs Dean, Suzanne and Sally.

Action Point: Louise to attend this meeting if Mrs Dean approves.

TRIM TRAIL

Action Points:

Suzanne to check whether Mrs Dean has any concerns regarding the trim trail and to feed back some more detail of the 3 year plan for the school’s outside area.
Geoff to chase up quote from Alistair for installation and provide Mrs Dean with plan of trim trail for meeting on 9^th June.

COMMUNICATION WITH SCHOOL

The group discussed the need for greater staff involvement in FAS and the events we organise. We are inviting all staff to attend future meetings and take on a role at our events.

Action Point: Suzanne to discuss with staff.

It was felt that although we have tried to improve our profile with parents through providing more detail of our spend in the newsletter, we need to work on our profile with the pupils – who seem unaware that we are raising money for their benefit!

Action Point: Louise to write a note to the pupils to be read to them at get-together time – to be done just before each FAS event and afterwards.

SUMMER FETE – 13^TH JUNE

Action Points:

Geoff to organise a reminder to be sent out from the school before the fete.
Geoff to check with Wendy re. hotdogs.
Geoff to design spreadsheet of stalls and organise layout of stalls and circulate to all involved.
Louise to speak to Stewart Tower.
Liz to put notice in PA.
Douglas to organise the road signs.
Louise to pin up posters.