13th September Meeting Minutes
27 Sep
FAS MEETING 13th SEPTEMBER 2010
MINUTES
Present: Geoff Johnson
Liz Dow
Sam Ritchie
Harry Davison
Dawn Fergusson
Suzanne Crichton
Louise Cresswell
Jane Pasteur
Francis Dean
TRIM TRAIL
The trim trail has been delivered and is waiting to be installed. Alastair Christie will liaise directly with the school regarding the installation of the trim trail. Once installed a risk assessment should be carried out by PKC Health and Safety Officer.
An opening ceremony was discussed – possibly to be held on a Friday morning?
Photos should be taken and provided to the Perthshire Advertiser for some publicity.
Initially a rota will be used by the school so that each class gets a fair share of the trail.
OFFICE BEARERS OF FAS
It was agreed that current office bearers would continue for this academic year.
FUTURE ACTIVITIES
The following activities were agreed by the group:
Halloween Disco 29th October
Bingo Tea 2nd February
Auchtergavens Got Talent 27th May
Summer Fete 12th June
The possibility of providing some kind of personalised Christmas gift or something to be sold at the fete was discussed.
There will be no Valentines Disco, Christmas Hampers or Ceilidh.
Action Points: Geoff to check dates of discos with Paul.
Louise to complete let forms.
SPEND
Spending agreed by the group:
Books for school library £150
P7 leaving event £100
£500 for a workshop event at the school, possibly during Scottish Week.
Action Point: A wish list to be supplied by the school for the next meeting.
COMMUNICATIONS
It was felt that the group is communicating much better with parents and pupils regarding our activities, but we could do with more volunteers. It was agreed that we could try to recruit some parents at the open evening on Monday 20th September.
Action Points: Geoff to design flyer/poster and slide show of photos for open evening.
Louise to continue providing updates for get together time and newsletters.
HALLOWEEN DISCO (6.15 – 7.15pm & 7.30 – 8.30pm)
Volunteers:
Geoff, Louise, Jane, Sam, Harry, Suzanne (1st disco only), Dawn, Liz
Action Points: Geoff to design flyers and posters and to organise games.
Sam & Louise to organise tuck.
Dawn to organise cake decorating.
12 prizes needed.
Risk assessment required.
Rota required, 20 mins per area.
NEXT MEETING: MONDAY 25TH OCTOBER, 7.30PM, BANKFOOT INN
First Meeting for the 2010 – 2011 Session
1 SepDear All
I thought it was about time we held our first meeting for the 2010-2011 school year. Last year was a good one for us and the school and I’d like to replicate the success this session if at all possible.
I’ve pencilled in Monday 13th September 7:30 @ The Bankfoot Inn – could you please confirm your attendance
Below is a draft agenda with a few notes:
1. Update on the trim trail installation
The trails has been delivered to Top Head Farm and Alistair Christie is going to install it, once PKC have sorted out the purchase order paperwork. This may have happened by the time of the meeting.
Are we going to have a formal opening?
2. Office bearer proposals / elections / confirmations
There was a bit of discussion towards the end of last session about folk being interested in taking on the various roles. If we want to make changes, and there is no reason why we shouldn’t, then it would be useful if folk could come to the meeting with suitable proposals and with the relevant suport from other committee members.
3. Events for 2010 – 2011
How many events do we want to run?
What are our priorities – which make the most money and are the most fun / easiest to run?
How should we phrase the questions to the parents?
Confirmation of pre-christmas dates?
4. Spend priorities for 2010 – 2011
Can we confirm our ongoing commitments (Books, P7 Leaving event etc.)
Any specific requests from the school?
Communication with parents etc.
5. Communications
Are we doing enough or toom much of the right sort?
6. AOB
2010 P7s leaving party
1 JulFAS contributed £100 to the P7s held their leaving party at Noah’s Ark and Pizza Hut.
It looks like they had a good time!
(Click on the photos for more)
More photographs here
The Fete Update – The weather was kind to us :-)
13 JunDespite the threatening clouds, we stayed dry and had a wonderful event.
Thanks to all the helpers for making it work so well.
I’ll update the post with the final numbers once we have them from Liz.
If you have any photos, please get in touch, as I’d like to put some up here.
Meeting Minutes – 31 May 2010
1 JunWord file here: FAS Minutes 31 May 2010
Present:
FAS MEETING 31st MAY 2010
MINUTES
Present:
- Geoff Johnson
- Liz Dow
- Sam Ritchie
- Harry Davison
- Dawn Fergusson
- Suzanne Crichton
- Louise Cresswell
- Meg Neilson
- Jane Pasteur
PROPOSAL FOR BETTER ORGANISATION OF EVENTS
2 organisers assigned in advance per event, responsible for all aspects including a rota of helpers.
FUTURE POST HOLDERS OF FAS
Geoff stated that he would like to stand down from the post of Chair if there is someone else who would like to take the opportunity.
AUCHTERGAVEN’S GOT TALENT
It was agreed by all that the changes to the format of the event worked well. Lots of children took the opportunity to perform, they were all very supportive of each other and all had a good time. Over £240 profit was made. The shortened length worked well. 3 slips from the pupil’s worry box regarding the cost of entry (£1.50) were discussed.
Things to remember next time:
- Mrs Dean has requested a rota to be posted detailing the names and responsibilities of helpers.
- No food allowed in the gym hall.
- Pick some winning performers.
- Need someone on the door so that we can get in to set up beforehand.
- Holding a Parent Forum meeting at the same time didn’t work so well – perhaps parent contact evenings might be better?
NURSERY GRANT APPLICATION
The grant application is on hold pending a meeting on 9th June with a Health and Safety Officer from PKC, Mrs Dean, Suzanne and Sally.
Action Point: Louise to attend this meeting if Mrs Dean approves.
TRIM TRAIL
Action Points:
- Suzanne to check whether Mrs Dean has any concerns regarding the trim trail and to feed back some more detail of the 3 year plan for the school’s outside area.
- Geoff to chase up quote from Alistair for installation and provide Mrs Dean with plan of trim trail for meeting on 9th June.
COMMUNICATION WITH SCHOOL
The group discussed the need for greater staff involvement in FAS and the events we organise. We are inviting all staff to attend future meetings and take on a role at our events.
Action Point: Suzanne to discuss with staff.
It was felt that although we have tried to improve our profile with parents through providing more detail of our spend in the newsletter, we need to work on our profile with the pupils – who seem unaware that we are raising money for their benefit!
Action Point: Louise to write a note to the pupils to be read to them at get-together time – to be done just before each FAS event and afterwards.
SUMMER FETE – 13TH JUNE
Action Points:
- Geoff to organise a reminder to be sent out from the school before the fete.
- Geoff to check with Wendy re. hotdogs.
- Geoff to design spreadsheet of stalls and organise layout of stalls and circulate to all involved.
- Louise to speak to Stewart Tower.
- Liz to put notice in PA.
- Douglas to organise the road signs.
- Louise to pin up posters.
Actions for all:
- Stream needs cleaning ready for duck race.
- Bags needed for bric-a brac stall.
- Gazebos required in case of rain or sun!
What are we raising money for?
25 MaySome more bits for the trim trail
We hope to buy one of these:
Wicksteed Theta Trail
More details here
All being well, we hope to get it installed before October.
Fundraisers for Auchtergaven School (FAS) 